How to Write a Perfect Resignation Letter To Your Company

Are you bored with your job? Are you not satisfied with your salary? Whatever the reason is, If you decided to leave your job or company permanently, then there are some rules and regulation you have to follow. Therefore, writing a resignation letter to your HR or Boss is one of the important tasks before leaving the company.

In this article, we are going to explain a complete guide about how to write a resignation letter to your company. We also provide you some samples (Text+Image) which helps you better to understand what and what not include in your resignation letter.

So, before going to explain further, let’s understand first that what actually means by resignation letter.

What is a Resignation Letter?

A resignation letter is a written letter in which a company employee writes to his HR or Boss that he is leaving the company with proper reason. In the resignation letter, the employee writes the reason why he/she don’t want to continue its job anymore.

Therefore, a resignation letter is a very important task to tell the company that you’re going to resign your current job from the company. A well and professionally written resignation letter is a type of official notice for the company that you’re not going to be an employee for the company.

Why Does an Employee need To Write A Resignation Letter?

For an employee, there are so many reasons that an employee decided to leave its job. There are so many reasons for an employee that might need to write a resignation letter to his company. Some of them are

  • An employee might be getting a better offer from the other company.
  • Maybe the employee not satisfied with his current salary package.
  • You may be unhappy with your current position at your job.
  • Maybe the company does not give the facility to you which you had given promise at the time of joining.

There can be some reason. We don’t know when a resignation letter might need to write. Therefore, you should have the knowledge to write a perfect and professional resignation letter.

Tips For Writing A Professional Resignation Letter

1. Good Karma

It’s important to remember that writing a letter of resignation is good Karma. A well-written letter of resignation shows that you’re of good character and keeps your reputation intact. It will also hold you in good standing with your employer in case you need to use them as a reference later on.

2. Write in Short and Brief

Your letter of resignation can be short and brief. You don’t need to go into a lot of detail about why you’re leaving. You want to make sure that it’s to be included in the point.

3. Resing in Person

It’s actually good practice to print out the letter and resign in person. However, if circumstances permit you from resigning in person, you can type the letter in an email or attach it to an email.

Also See: 11 Best Work From Home Jobs (Earn $10K – $20K Per Month)

How To Write a Perfect Letter of Resignation?

1.Address Your letter Respectfully

You want to address your supervisor or your manager in an informal but friendly manner like “Dear John Cena” or “Dear Manoj Prasad”. If your letter is going directly to the human resource department(HR) department, address the human resource manager or director by name.

2. Express Your Reason and Date

Start the letter by explaining your intention of resignation and your last day of your job in the company. This will make it crystal clear to your employer that you’re indeed resigning and when they can expect for your departure. You can write a statement like “Please accept my letter of resignation for my position as [Your Position Title Here]. My last day in the company will be [Include your last Date here]“.

3. Tell Your Reason Clearly and Honestly

The reason should be in the simplest term possible. Describe why you’re resigning this job in details. Some common reason for leaving the current job is like I got a new career opportunity, family problem, Health problem or about your current position not fit for you anymore.

Use line something like “I recently got a great offer from another company where I am wising to pursue my career further there. On that position, my career growth opportunity is very high”. Describe your reason for resignation as positively and pleasantly as possible. Don’t include your complain and dissatisfaction in your letter.

4. Describe Your Thankfulness

Write a brief thank you that lets your employer know that you are grateful for the career opportunities and the growth that you had while working at the company. This will be much appreciated by your employer and increases the chances that your employer will give you a good reference or a good recommendation later on.

You can write something like that…“Thank you for allowing me to grow professionally in my role. I appreciate the support and guidance I’ve received and the knowledge I gained while working with your company. I look forward to our continued business relationship and hearing about the success of my colleagues.”

5. Offer a Progress

If you can, give some type of transition such as helping to train your replacement. This will give both you and your employer greater closure and a sense of respect for each other. For this part of your letter, you can write like that… “If there is anything I do to make my departure a seamless process, please let me know. I will be happy to train a replacement if needed. Best wishes to you and to my colleagues.

Sample of Resignation Letter (Text Version)

Letter Of Resignation

Your Name
Your Address
Your City, State, Zip Code
Phone Number
Your Email

Dear [Name of the person you are writing the letter of resignation]
His/Her Job Title
The Company’s Name
The Company’s full address
City, State, Zip Code where the company is located

[Current Date]

Dear Mr./Ms. [Last Name]

Please accept this letter as notification that I am leaving my position as [Your Job Title] with [Company Name] on [Month][Date][Year].

I recently got a great offer from another company where I am wising to pursue my career further there. On that position, my career growth opportunity is very high.

Thank you for the opportunities to learn and grow under your guidance. If there is anything I do to make my departure a seamless process, please let me know. I will be happy to train a replacement if needed. Best wishes to you and to my colleagues.

Sincerely,

[Your Full Name] [Your Signature]

Sample of Resignation Letter Via Email

To: [Your Manager’s/HR’s email address here]

Subject: Letter of Resignation – [Type Your Full Name Here]

Dear Mr./Ms. [Last Name]

I am writing to inform you about my resignation from [Your Position Title] at [The Company Name]. As required by my employment contract I am giving two weeks notice, effective today. My last day at work will be [day][month][year].

I recently got a great offer from another company where I am wising to pursue my career further there. On that position, my career growth opportunity is very high.

Thank you for the opportunities to learn and grow under your guidance. Please let me know if I can be of assistance during this transition period.

Sincerely,

[Type your full name here]

About Manoj Prasad

My name is Manoj Prasad, founder of Trendinwealth.com and Trendinwire.com. I graduated in Information Technology from Mumbai University. I always try to learn new things in the Tech field, Business, and Finance. Wherever I get experiences and knowledge, I keep trying to share with you.

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